Academic Progress Standards
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Academic Progress Standards

Federal regulations require that a college develop a standard of satisfactory academic progress. This satisfactory academic progress standard must have both a qualitative standard (grade point average) and a quantitative standard (course completion) after each semester or term. If the student fails to meet either of these two standards, he or she will first be given a probationary term. If the student fails to meet either of the satisfactory academic progress standards during the probationary term, the student will be suspended from financial aid. Students who have been suspended from financial aid due to these standards, may receive financial aid again after they have met the satisfactory academic standards or by successfully appealing the loss of aid. Appeal procedures for the loss of financial aid may be obtained from the Financial Aid Office.

Students bear primary responsibility for their own academic progress and for seeking assistance when experiencing academic difficulty. Students are encouraged to keep a file of their grades and transcripts.

The following Academic Progress Standards must be met:

  • Qualitative Standard
    Students are required to maintain a minimum 2.0 cumulative GPA for all coursework including withdrawals, incompletes and non-credit courses. For repeated courses, the highest grade achieved will be used for the GPA. Transfer credits do not affect the student’s GPA.

    Treatment of Grades: Please see the Academic Standards section of the College Catalog.
  • Quantitative Standard
    Students are required to complete 67% of the cumulative credits attempted based on their enrollment status. All credits attempted will be calculated into the completion percentage. This includes courses that are designated with a withdrawal, incomplete, non-credit courses and courses that have been repeated. Any coursework that has been accepted as transfer credit toward current program completion will also be included in progress made toward the current program.

    Withdrawals: All coursework designated with a withdrawal is calculated in the cumulative completion rate, GPA and maximum time frame calculation.
  • Maximum Timeframe
    All students are expected to complete their program within an acceptable period of time. Financial aid recipients meeting Satisfactory Academic Progress requirements may receive aid until they complete their program or until they have attempted 150% of the required coursework in their current program/declared major. All credits attempted at Saint Paul College count toward the maximum timeframe. This includes withdrawals, incompletes, non-credit courses, and courses that have been repeated. Credits taken under a previous major and transfer credits will be included in the 150% maximum time frame provided they fulfill requirements of the current program/declared major.

The following also will affect Academic Progress Standards:

  • Repeated Courses
    Repeated courses are allowed for failed previous courses or if the program requires a certain grade achievement. The cumulative GPA will use the highest grade achieved. Courses repeated a third time require registration permission from the Academic Dean. The cumulative completion rate includes all repeated courses.
  • College Readiness and ESOL Courses
    College Readiness and English for Speakers of Other Languages ESOL courses will be included in the cumulative GPA and completion rate. ESOL courses and up to 30 credits of College Readiness coursework will be excluded from the 150% maximum time frame calculation.
  • Audited and Test Out Courses
    Audited and Test Out Courses are not eligible for Financial Aid. 
  • Consortium Credits
    Credits for which financial aid is disbursed under a consortium agreement will be recorded as consortium agreement registered credits and will be included in the calculation of Satisfactory Academic Progress for financial aid eligibility.

Evaluating Academic Progress

Academic Progress is evaluated at the end of each semester or term. A student who fails to meet cumulative progress requirements will be placed on financial aid probation or suspension. Academic progress will be monitored as follows:

  1. Satisfactory Academic Progress monitoring begins with the first credit. Upon six (6) credits of enrollment, all students with registered credits during a term will be evaluated at the end of the term.
  2. Any student who fails to meet cumulative GPA and completion rate satisfactory academic progress requirements for one term will be placed on probation for the subsequent term and will be notified by mail. Financial aid may be received at a probation status.
  3. A student on probation who earns a 2.5 term GPA and/or 100% term completion rate, but fails to meet cumulative satisfactory academic progress requirements for a consecutive term will remain at a probation status and therefore eligible for financial aid. **Prior to and up through the fall 2007 semester, students on probation will be held to a term requirement of a 2.0 GPA and 67% completion rate to maintain financial aid eligibility.
  4. A student on probation who fails to meet the term standards identified in #3 above, and does not meet the required cumulative standards will be suspended from financial aid and notified by mail.
  5. Upon evaluation, if Saint Paul College determines that it is not possible for a student to meet the minimum cumulative standards prior to completing a degree/diploma or certificate for their declared major, the student will be suspended from financial aid and will be notified by mail.
  6. A student who has exceeded the maximum time frame will be placed on suspension from financial aid and will be notified by mail. 

Suspension

Saint Paul College may immediately suspend a student in certain circumstances, such as but not limited to:

  • a student who was previously suspended and whose academic performance falls below acceptable levels during a subsequent term
  • a student who registered for but does not earn any credits for two consecutive terms
  • a student who demonstrates an attendance pattern that abuses the receipt of financial aid.

Academic Amnesty/Forgiveness
Students who are on Financial Aid Suspension who request Academic Forgiveness for previous enrollment due to an extenuating circumstance must follow the appeal process.

Reinstatement
Students who are placed on suspension for financial aid but are allowed to register after staying out for one term will be reinstated for financial aid after achieving a cumulative 2.0 GPA and 67% completion rate or after receiving an approved appeal.

Financial Aid Appeals Process

A student who fails to make satisfactory academic progress and is suspended from financial aid, has the right to appeal based on unusual or extenuating circumstances which may include but shall not be limited to (e.g., death in the family, student’s injury or illness).

Financial Aid Appeals
A student who fails to make satisfactory academic progress and is suspended from financial aid, has the right to appeal based on unusual or extenuating circumstances which may include but shall not be limited to (e.g., death in the family, student's injury or illness).

Appeal Process
Appeals must be submitted in writing on the Satisfactory Academic Progress / Financial Aid Suspension Appeal Form (PDF) available online or from the Financial Aid Office. The appeal must include a thorough explanation of the circumstances that affected academic progress. If applicable the appeal must include supporting documentation beyond the written explanation. Appeals must be submitted to the Financial Aid Office to evaluate for an approval or denial. A written decision on the appeal will be mailed to the student. Denied appeals may be resubmitted for consideration by an Appeal Committee which will result in a final determination.

If the appeal is approved, the student may receive financial aid for the next term. Provided the student earns a GPA and/or completion rate as identified in #3 above, for the approved appeal term, the student will remain eligible for financial aid. If these requirements are not met for the term, and the student does not meet the cumulative progress standards, the student will be suspended from financial aid eligibility.

Download Satisfactory Academic Progress / Financial Aid Suspension Appeal Form (PDF)