Procurement and Contracts

Part 1 – Authority
Pursuant to Minnesota Statute 136F.581, the Board of Trustees has authority for purchases and contracts consistent with Minnesota Statute 471.345, Uniform Municipal Contracting Law, and other pertinent statues. It is the policy of the Board of Trustees that contracts shall not usually exceed five years, including renewals, unless otherwise provided for by law or approved by the chancellor. Exceptions will be reported to the board of Trustees.
Part 2 – Responsibilities
The College is responsible for procurement of necessary goods and services and the implementation of contracts that maximize the use of financial resources. The system-wide procedures for procurement and contracts consistent with Minnesota Statute 471.345, Uniform Municipal Contract Law, and in compliance with other pertinent state and 
federal laws, shall provide detailed instructions for implementation. Policies and procedures related to facilities design and construction contracts are addressed in Board Policy 6.5, Capital Program Planning Including Construction Delegation and Facilities Construction Contracts.

Part 3 – Accountability/Reporting
The College president is held accountable by the chancellor for complying with state and federal laws, Board policy, and system-wide procedures for all purchases and professional technical services contracts.

The Board of Trustees will receive annual reports on contracts over $100,000. Contracts of three million dollars or more require approval by the Board of Trustees.

​Reference: Minnesota State 5.14

​​MS 136F.581
MS 471.345