Recording Classroom Lectures

Purpose 

To improve student learning and retention while respecting the intellectual property and privacy rights of faculty and students. 

Application 

This policy applies to all faculty members who voluntarily agree to record their classroom lectures at Saint Paul College and students accessing, participating in, or making an authorized recording of a classroom lecture.  

Background 

This policy manages classroom lecture recordings in a similar manner as course materials developed by faculty members.  Pursuant to Board Policy 3.26 Intellectual Property, faculty members typically own their scholarly work which includes the course materials they develop.  This policy also seeks to preserve a balance of intellectual property and privacy rights of the faculty member, the privacy rights of the students present in the classroom and the educational goals of Saint Paul College.  

Definitions 

Classroom Lecture: A classroom lecture provided by a faculty member in their role as an instructor in a classroom or classroom type setting as part of a course with enrolled students.   

Public Lecture: A lecture open to the public where the speaker presents in their professional capacity as a scholar or expert, rather than as an instructor as part of a course. 

Recording: The capturing of any part or the entire amount of a classroom lecture including the audio, video, or pictorial portions of the lecture.  

Student Participation: Students will be deemed “participating” in a classroom lecture if their image or voice is captured in the recording. 

Recording Classroom Lectures 

Faculty members may voluntarily make audio and/or video recordings of classroom lectures for instructional purposes related to their courses at Saint Paul College. Students are not permitted to record classroom lectures using personal recording devices (e.g. iPod, iPad, video/camera phone, digital recorder, etc.) unless permission is obtained from the faculty member and there are no objections from any students present in the class.  Permission to record a classroom lecture that a faculty member grants to a student is limited to the student’s own personal use to achieve the educational goals of the course.   

If a student receives permission from a faculty member to record a lecture using equipment not provided by Saint Paul College and there are no objections from the students in the class; the student agrees not to transfer the recording to a computer, internet, or other electronic device, or distribute the recording or a derivative work of the recording to any other person, or use the recording for any purpose other than the student’s own personal education unless written permission is obtained from the faculty member and the students participating in the recording. Unauthorized downloading, file sharing, or distribution of all or any portion of a recorded classroom lecture may be deemed a violation of the Student Code of Conduct and other applicable policies and laws.   

Students may record a classroom lecture in certain classes as part of an accommodation under the Americans with Disabilities Act and are permitted to use their own personal recording device.  Faculty may ban all recordings in clinicals that are part of a program where students sign a confidentiality agreement. When permission is granted, it must be coordinated among Saint Paul College, the faculty member and student.   

Use of the Video or Audio Recording 

A recorded classroom lecture may not be used for any purpose except to meet the educational objectives of that particular class.  

A faculty member’s audio and/or video recordings of their lectures that includes student participation may only be used by Saint Paul College students for their personal educational benefit.  The faculty member shall control how the recorded lecture is used at Saint Paul College. For example, what classes may use it, the retention period, other faculty who can access it, etc.   

Audio and video recordings of faculty lectures that DO NOT include student participation may be used by the faculty member in the same manner as other course materials owned by the faculty member.  The faculty member has the freedom to control their recorded lecture, to delete it after the semester or preserve it for future use.  Recorded lectures will be automatically deleted if a faculty member leaves Saint Paul College, unless the faculty member provides written permission to Saint Paul College for the continued non-profit educational use of the recorded lecture.   

Additional Uses 

Use of a recorded lecture that INCLUDES student participation may not be used, shown, or distributed to any other individual, group or organization without the expressed written permission of the faculty member, every student who is recognizable in the audio/video recording and Saint Paul College. All requests for use of a recorded lecture involving only the faculty member are handled by the faculty member.

Permission and Consent 

Faculty lectures may only be recorded after obtaining the permission of the faculty member and the consent of the students who are present for the lecture.  Student consent shall be implied when a student enrolls in a course in which the course description publicizes that recording of classroom lectures may occur during the class.  Faculty members should also provide notice in their syllabi that their classroom lectures may be recorded and discuss this issue with students on the first day of class and the day of the recording.  Absent proper notice to students that classroom lectures may be recorded, students shall sign a Saint Paul College consent form allowing their voices and/or images to potentially be recorded and the recorded lecture to be used only for non-profit educational purposes at Saint Paul College.  

Students Seeking Accommodations  

Students registered with Access and Disability Resources (ADR) and/or through the Title IX Coordinator may record a classroom lecture in certain classes as part of an approved accommodation under the Americans with Disabilities Act and/or Title IX. When recording is not a feasible accommodation, the faculty and ADR staff or Title IX staff will work together to determine alternative accommodations. When permission is granted, it must be coordinated among ADR staff or Title IX staff, the faculty member and student.  

Content Used in Recorded Lecture 

All content used in a recorded lecture shall be free of copyright infringement.  Faculty members shall clear the copyright of all non-original materials planned for use in their lectures prior to recording the lecture.  See System Procedure 3.27.1 Copyright Clearance.   

Use of Audio/Video Recording Equipment and Technology 

Use of any recording equipment and technology owned, leased, licensed, or otherwise provided by Saint Paul College must be for the non-profit educational purposes of students enrolled at Saint Paul College.  Any other proposed use of this equipment requires written permission from a person with signatory authority at Saint Paul College.   

Student Viewing and Listening to a Recorded Lecture   

Recorded lectures will be made available only to students in a streaming audio/video format through D2L.  Students who receive or are provided access to a recorded lecture are prohibited from displaying, distributing, performing, displaying, or copying the recorded lecture to another electronic device, circumventing technology controls, uploading the lecture to the Internet, or sharing the recorded lecture or any portion thereof with anyone else. 

Reference

Board Policy 3.26 Intellectual Property 
Board Policy 3.6 Student Conduct 
Board Policy 5.22 Acceptable Use of Computers and Information Technology Resources 
System Procedure 3.27.1 Copyright Clearance 
System Procedure 3.6.1 Student Conduct 
System Procedure 5.22.1 Acceptable Use of Computers and Information Technology Resources